Sample Emails for Workflow Triggers
Below are sample email templates for various workflow triggers using the provided shortcodes. Customize these templates as needed to suit your business requirements.
1. New Booking
Subject:
Your Appointment Confirmation – #{appointment_id}
Body:
Hello {customer_first_name},
Thank you for booking with us! Here are your appointment details:
- Service: {service_name}
- Date: {appointment_date_client}
- Time: {appointment_start_time_client} – {appointment_end_time_client}
- Location: {location_name}, {location_address}
If you have any questions, feel free to contact us.
Looking forward to seeing you!
Best regards,
[Your Business Name]
2. Booking Rescheduled
Subject:
Your Appointment Has Been Rescheduled – #{appointment_id}
Body:
Hi {customer_first_name},
Your appointment has been successfully rescheduled. Here are the updated details:
- Service: {service_name}
- New Date: {appointment_date_client}
- New Time: {appointment_start_time_client} – {appointment_end_time_client}
- Location: {location_name}, {location_address}
If this rescheduling wasn’t initiated by you, please contact us immediately.
Best regards,
[Your Business Name]
3. Booking Status Changed
Subject:
Your Appointment Status Update – #{appointment_id}
Body:
Dear {customer_first_name},
The status of your appointment has been updated:
- Service: {service_name}
- Date: {appointment_date_client}
- Time: {appointment_start_time_client} – {appointment_end_time_client}
- New Status: {appointment_status}
Thank you for your understanding. If you have any concerns, please reach out to us.
Best regards,
[Your Business Name]
4. Booking Starts
Subject:
Reminder: Your Appointment Starts Soon – #{appointment_id}
Body:
Hi {customer_first_name},
This is a friendly reminder that your appointment starts soon:
- Service: {service_name}
- Date: {appointment_date_client}
- Time: {appointment_start_time_client} – {appointment_end_time_client}
- Location: {location_name}, {location_address}
Please ensure you arrive on time. We look forward to serving you!
Best regards,
[Your Business Name]
5. Booking Ends
Subject:
Thank You for Visiting Us – #{appointment_id}
Body:
Dear {customer_first_name},
Thank you for visiting us! We hope you had a great experience.
Here’s a summary of your appointment:
- Service: {service_name}
- Date: {appointment_date_client}
- Duration: {appointment_duration}
- Location: {location_name}, {location_address}
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Looking forward to seeing you again.
Best regards,
[Your Business Name]
6. Appointment Paid
Subject:
Payment Confirmation – #{appointment_id}
Body:
Hi {customer_first_name},
We have received your payment for the following appointment:
- Service: {service_name}
- Date: {appointment_date_client}
- Time: {appointment_start_time_client} – {appointment_end_time_client}
- Total Amount: {appointment_sum_price}
- Total Paid: {appointment_paid_price}
Thank you for choosing us. See you soon!
Best regards,
[Your Business Name]
These templates utilize shortcodes for dynamic data insertion, ensuring personalized communication with your clients for every workflow scenario.