Below are sample email templates for various workflow triggers using the provided shortcodes. Customize these templates as needed to suit your business requirements.
1. New Booking
Subject:
Your Appointment Confirmation – #{appointment_id}
Body:
Hello {customer_first_name},
Thank you for booking with us! Here are your appointment details:
- Service: {service_name}
- Date: {appointment_date_client}
- Time: {appointment_start_time_client} – {appointment_end_time_client}
- Location: {location_name}, {location_address}
If you have any questions, feel free to contact us.
Looking forward to seeing you!
Best regards,
[Your Business Name]
2. Booking Rescheduled
Subject:
Your Appointment Has Been Rescheduled – #{appointment_id}
Body:
Hi {customer_first_name},
Your appointment has been successfully rescheduled. Here are the updated details:
- Service: {service_name}
- New Date: {appointment_date_client}
- New Time: {appointment_start_time_client} – {appointment_end_time_client}
- Location: {location_name}, {location_address}
If this rescheduling wasn’t initiated by you, please contact us immediately.
Best regards,
[Your Business Name]
3. Booking Status Changed
Subject:
Your Appointment Status Update – #{appointment_id}
Body:
Dear {customer_first_name},
The status of your appointment has been updated:
- Service: {service_name}
- Date: {appointment_date_client}
- Time: {appointment_start_time_client} – {appointment_end_time_client}
- New Status: {appointment_status}
Thank you for your understanding. If you have any concerns, please reach out to us.
Best regards,
[Your Business Name]
4. Booking Starts
Subject:
Reminder: Your Appointment Starts Soon – #{appointment_id}
Body:
Hi {customer_first_name},
This is a friendly reminder that your appointment starts soon:
- Service: {service_name}
- Date: {appointment_date_client}
- Time: {appointment_start_time_client} – {appointment_end_time_client}
- Location: {location_name}, {location_address}
Please ensure you arrive on time. We look forward to serving you!
Best regards,
[Your Business Name]
5. Booking Ends
Subject:
Thank You for Visiting Us – #{appointment_id}
Body:
Dear {customer_first_name},
Thank you for visiting us! We hope you had a great experience.
Here’s a summary of your appointment:
- Service: {service_name}
- Date: {appointment_date_client}
- Duration: {appointment_duration}
- Location: {location_name}, {location_address}
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Looking forward to seeing you again.
Best regards,
[Your Business Name]
6. Appointment Paid
Subject:
Payment Confirmation – #{appointment_id}
Body:
Hi {customer_first_name},
We have received your payment for the following appointment:
- Service: {service_name}
- Date: {appointment_date_client}
- Time: {appointment_start_time_client} – {appointment_end_time_client}
- Total Amount: {appointment_sum_price}
- Total Paid: {appointment_paid_price}
Thank you for choosing us. See you soon!
Best regards,
[Your Business Name]
These templates utilize shortcodes for dynamic data insertion, ensuring personalized communication with your clients for every workflow scenario.